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Posted by: Kate on 01/20/2008 11:32 PM
Updated by: Kate on 02/08/2008 07:16 AM
Expires: 01/01/2013 12:00 AM
Minutes Oconee County Veterans Memorial Foundation Committee for Thursday, November 15, 2007
Minutes for Thursday, November 15, 2007
Photo: Sign Board Put Up at Site of Memorial - November 4, 2007
Note: This meeting was scheduled a week earlier then the regular 4th Thursday, to avoid meeting on Thanksgiving Holiday on November 22, 2007.
Chairman Larry Davison opened the meeting with a prayer and the Pledge at 7:15 pm at the Oconee Commission Chambers. The sign-up sheet was passed around to record members present.
Members Present:
1. Larry Davison
2. Ed Kennedy
3. Don Walter
4. Bill Gilmer
5. John Roberts
6. Jim Alexander
7. David Williams
8. Ed McConnell
9. Pete Shelnutt
10. Kate McDaniel
11. Vinnie Williams
Members Absent:
12. Jeff Benko
13. Bob Smith
14. Beth Gilmer
15. John Gentry
16. Matt Alexander
17. David Kilpatrick
Reporters: Adam Thompson – Athens Banner Herald
Motion was made to postpone the approval of the October Regular Meeting Minutes and the November 4 Called Meeting Minutes until the next scheduled meeting on January 24, 2008.
A quorum was determined to be present. Chairman Davison welcomed the members and any guests attending and then requested reports from each Sub-committee Chair.
REPORTS FROM THE VARIOUS COMMITTEES
1. Memorial Committee
Bill G talked to Mike Power who said that whatever materials that would be needed to construct the memorial, he would donate. Bill described the Talapoosa Memorial – about 5000 marble bricks – looked very nice.
2. Finance Committee
Chairman of this committee and Treasurer, Matt Alexander informed Chairman between meetings that he was unable to continue to be the Treasurer. His resignation was accepted and nomination was open for a new Treasurer.
David Kilpatrick was not present tonight, but Jim Alexander had spoken to David about being Treasurer earlier. David said he would not turn it down if elected.
Jim A nominated David K and the vote was unanimous. Jim will inform David of his new role on the Committee. Chairman Davison will obtain the records from Matt and deliver to David. David will contact the Oconee State Bank to give his required signature as Treasurer.
3. Fundraising Committee
Credit card donations are still coming in from the Tom Little b-b-q and the total will not be known until all credit card purchases have been finalized. After all donations have been deposited and recorded, the funds will be divided between the 2 recipients, the Veterans Memorial Foundation and the Josh Reeves Memorial Fund. (Josh Reeves, 26 year old who graduated from Oconee County High School was killed in Iraq earlier this year). At this point, a discussion opened concerning how the donations would be divided – 50:50, 75:25 or 100:0 - for the 2 charities.
Jim Alexander made a motion at the Called meeting (See November 4, 2007 Called Meeting Minutes) at the future site of the Memorial to give all the funds received from the Little b-b-q to the Reeves Memorial Fund. It was seconded by Ed Kennedy but after some discussion at that meeting, it was tabled. Continued below.
Donations received at this meeting was: $3,100 from The Oconee Leader, $100 from the United Methodist Church and ?????
At last count, the total in the Foundation Fund (including the amount from the b-b-q known so far) is about $79,000. An exact figure will be available at the next scheduled meeting.
A fundraiser b-b-q, offered by Mark & Cindy Siles was discussed. No action was taken.
4. Publicity Committee
At this meeting, Jim A withdrew his motion made and tabled at the November 4 Called Meeting. John Roberts, Publicity Chairman made a motion that since the division of the funds had been indicated on the promotional material handed out, the Committee must follow through and divide the funds equally between the 2 entities as advertised. The vote was unanimous.
A discussion ensued about how to thank all the volunteers that helped with the Little b-b-q and all the other donors since the new Committee organized.
The Memorial letterhead that was created by Jim A was submitted for approval. Motion was made to accept and it was voted unanimous.
Jim Alexander, member of the Publicity Committee, made a motion to buy a half-page ads from both Oconee weeklies, the Oconee Enterprise and The Oconee Leader and write a general “thank you” referring to all donors, no matter the amount of the gift. Jim would craft the wording and submit ads during the next month and submit the bill to the Secretary and Finance Committee afterwards. The vote was unanimous. Jim A also showed an example of a framed “Thank You” that we could put together for donors who gave $500 or more.
John Roberts reported the activity of the meeting with Representative Bob Smith last month. Rep Smith, a member of the Veterans Memorial Foundation Committee and a few of his friends together with members from the Veterans Memorial Committee met at the Library on October ? to discuss an idea for fundraising. It would be a telephone fundraiser in which Bob would supply a list of potential donors and each person present would take a segment of the public entities (i.e. Clubs, Churches, etc.) and make calls. The deadline for completing the calls was suggested for December 15, 2007.
John R was to obtain the Veterans Memorial letterhead created by Jim A and write letters to his list of friends. Others present were to commit to a group to call from the list. No other action was taken.
Kate reported that she saw Rep Smith at the GOP meeting and he stated that he did not wish to take the lead on the telephone fundraiser and that the Foundation Committee should go forward with it.
Miss Vinnie Williams, publisher of the Oconee Enterprise suggested that the Foundation Committee enter a float in the Christmas Parade designating the Oconee Veterans as “Honorary Marshals.” With only 2 weeks until the Parade scheduled for December 1, the Foundation Committee felt that trying to carry out a telephone fundraiser and make preparations for a float would be too much. They decided to concentrate on an entry for a float and postpone the telephone fundraiser until later. With the Christmas holidays on us, the telephone raiser will be done later in the new year, 2008.
5. Program Committee
In the Interim, John Gentry, Chairman of the Program Committee, had constructed a large sign (in October) with the picture of a rendition of the proposed Memorial design to place at the site on Hwy 53 for public awareness. It was erected on November 4 (See November 4, 2007 Called Meeting Minutes).
6. Old Business
See above under Finance Committee Report.
7. New Business
Motion was made and passed to change the November meeting date to the 3rd Thursday, November 15 in lieu of meeting on the 4th Thursday, November 22 which is Thanksgiving Day.
An Executive Session which was planned tonight was not needed.
Respectively submitted,
Kate McDaniel
Secretary, OCVMFC
October 25, 2007
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